Services: Pre Event
Services
Venues
One of our superpowers is that we’re Event Planning translators; fluent in venues’ language, negotiating seamlessly on your behalf!
Venue Services include:
Venue Research & Reports
Thorough search for ideal event venues and destinations, customized to your needs, ensuring optimal value for your organization.
Request for Proposal (RFP)
We will craft a fresh and comprehensive request for proposal tailored to your event.
Vendor Coordination
We take pride in our ability to connect with or research high-quality vendors in the conference industry.
Vendor coordination services include but are not limited to:
Research
Sourcing reputable and reliable vendors such as; caterers, decorators, musicians, etc.
Competition Comparisons
Providing various vendors with competitive pricing points.
Vendor Contract Negotiations
CME Events will negotiate all on your behalf!
Vendor Contracts
Here at CME Events we specialize in the creation of fair and equitable venue contracts.
We will provide a comprehensive examination of contracts, which are negotiated on your behalf, to ensure you receive the most favorable terms available.
Registration
We understand that establishing a meeting registration system that will suit the needs of your organization is imperative to the success of your event.
CME Events has expertise in systems such as:
- Cvent, MemberClicks, Eventbrite, EventDrive, Google applications
Event Design
Overall event objectives drive all design decisions.
CME Events will formulate objectives that align with your goals, such as:
Run of Program
Step-by-step carefully planned sequence of steps, serving as a roadmap for ensuring a well-coordinated execution of event
Speaker Selection
Selecting the right speaker is vital for audience engagement, event messaging, and overall success.
Event Environment Design
Event environment design involves strategically planning and crafting the physical (layout, decor, lighting, sound) and atmospheric elements (sensory) of an event to enhance the overall attendee experience.
Onsite Logistics
Coordination of the logistical movement of attendees from room-to-room or site-to-site.
Programming
In every event we believe it’s important implement a strategic and fiscally responsible approach to programing in order to optimize resources and drive revenue.
CME Events can help execute aspects like:
Room Set Up
Creating the perfect environment for learning and collaboration for all attendees.
Food & Beverage
Developing a menu that will provide healthy, satisfying meals for all attendees.
Planning for the Presentation
Setting up the best meeting environment possible to ensure a high level of interaction and participation from your guests.
Mobile Applications
Utilizing mobile applications to generate real-time data throughout the event.
Event Promotion & Branding
CME Events can assist you in strategizing and implementing branding and a marketing campaign for your event. Proper brand showcasing throughout the entire guest experience is a key element to any event.
Specialization of utilizing various channels such as:
Event theme
Employing a theme helps maintain focused messaging. We will help you create a theme that will “wow” your attendees!
Brand showcasing
Proper brand showcasing throughout the entire guest experience is a key element to any event.
Financial Management
Establishing “event transparency” for the organization prior to the meeting is key especially when it comes to finances.
Effective financial management
Relies on clear alignment with the objectives of the event. Budget maintenance throughout event will lead to success.
Add-on Services
Housing Platforms
Drawing on our in-depth expertise in industry systems and other platforms, CME Events can adeptly guide you through any event.
Reservation Systems:
- Cvent
- Siteminder
- Mews
Attendee Communication
To achieve effective communication with stakeholders, it’s crucial to provide attendees with comprehensive information in advance.
We offer tailored documents:
- Itineraries
- Meeting Agendas
- Know Before you go
Strategic Plan
We will provide assistance with your strategic plan, identify all key stakeholders and make sure the plan is in line to meet their needs.
Plan will assess:
- Event purpose and organization goals
- Business environment
- Data management
Overflow Room Blocks
Allow CME Events to alleviate the stress of coordinating additional guest room accommodations, especially at the last minute.
We offer assistance:
- Securing additional guest room blocks
- Reviewing contracts
- Operating policies with each venue
Are you prepared for your event?
There is no opportune moment then now.
Let’s make your event the best ever! Contact us today.